Description:
The administration Manager oversees the administrative staff, implements procedures, supports administrative systems, and collaborates with other departments while providing administrative support to the general manager. The first task of an administration manager is to ensure the smooth running of the office and to support the organizational procedures for day-to-day operations.
DUTIES & RESPONSIBILITIES:
- Ability to suggest departmental process improvements.
- Ability to streamline the process and procedures affecting the scope handled.
- Manage the diaries and scheduling of the General Manager.
- Scheduling meetings and appointments within the office
- Organizing the office layout and ordering stationery and equipment
- Maintaining the office condition and arranging necessary repairs
- Serve as the point person for office manager duties including Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping,
- Maintain the office condition and arrange necessary repairs
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Manage contract and price negotiations with office vendors, service providers, and office lease
- Manage administrative petty cash and ensure accurate and timely reporting
- Provide general support to visitors
- Address employees’ queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering, and security services
- Facility Management of staff accommodation.
- Manage front office staff, office boys, and drivers
TRUST
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems, and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular
- Hands-on experience with office machines (e.g., fax machines and printers)
- Familiarities with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with the ability to suggest improvements
- High School degree: additional qualification as an administrative assistant or Secretary will be a plus
COMPETENCIES
· Decision Making
· Communication Proficiency.
· Ethical Conduct.
· Leadership.
· Problem Solving/Analysis.
· Strategic Thinking.
QUALIFICATION
- A bachelor’s degree or equivalent.
- Five years of experience in office administration
- Office management experience.
- Excellent computer skills, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.