Administrative Officer

 

Description:

As an Administrative Officer, you will oversee and coordinate various administrative functions within the company, focusing on HR and accounting support. Your role will involve managing office operations, implementing administrative policies and procedures, assisting with recruitment, and staff management, and maintaining accurate records.

 

Responsibilities:

Office Management:

Maintain a well-organized and efficient office environment.

Monitor and manage office supplies, equipment, and inventory.

Coordinate maintenance and repairs of office equipment and facilities.

Oversee the reception area and ensure professional and courteous reception services.

Administrative Support:

Provide administrative support to senior management and staff members.

Schedule and coordinate meetings, appointments, and travel arrangements.

Prepare and distribute internal communications, memos, and reports.

Assist in the preparation of presentations, documents, and spreadsheets.

Handle sensitive and confidential information with integrity.

HR Support:

Assist with recruitment processes, including posting job ads, screening resumes, and coordinating interviews.

Maintain employee records, including attendance, leave, and personal details.

Support the onboarding and offboarding processes for employees.

Assist with HR policies and procedures implementation and compliance.

Coordinate employee training and development activities.

Accounting Support:

Assist with basic accounting tasks, such as data entry, invoice processing, and expense tracking.

Maintain accurate financial records and documentation.

Support payroll administration activities.

Assist with budget monitoring and financial reporting as required.

Documentation and Record-Keeping:

Develop and maintain efficient filing systems for both electronic and physical records.

Ensure accuracy, completeness, and security of company records.

Assist in the development and implementation of document control procedures.

Retrieve and compile data as needed for reports and analysis.

Vendor and Supplier Management:

Liaise with vendors, suppliers, and service providers to ensure timely delivery of goods and services.

Evaluate vendor proposals and negotiate contracts.

Maintain positive relationships with vendors and address any issues or concerns.

Qualifications:

• Bachelor’s degree in business administration, Management, Human Resources, Accounting, or a related field.
• Minimum of 3-5 years of experience in administrative roles, preferably with HR, Accounting exposure, Procurement, Document Controller and/or Legal Officer.
• Strong organizational and time management skills.
• Proficiency in using office software and applications.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to prioritize tasks.
• Ability to handle multiple responsibilities and meet deadlines.
• Discretion and confidentiality in handling sensitive information.
• Arabic speaking and typing is preferred
• local Hiring only with NOC