Senior Facilities Manager

 

Description:

The Facilities Manager oversees all building-related activities and maintains all properties. Actively takes part in the PPM planning and manages the day-to-day maintenance requests. The main aim is to preserve the infrastructure in good condition and ensure that facilities are safe and well functioning and to showcase portfolio of properties in a professional manner that reflects a world class organizational image and brand.

Accountabilities
 

  • Oversee & ensure the functioning of the FM Department.
  • Ensure that all properties under maintenance are maintained in excellent condition at all times.
  • Ensure that the management is informed of concerns / issues requiring their attention.
  • Ensure HSE Policies & Procedures are adhered to.
  • Maintain proper ISO related documentation & due diligence.
  • Ensure the compliance with local authorities’ regulations.
  • Ensure asset tracking & retirement protocols are adhered to.
     

Duties And Responsibilities
 

  • Prepare annual budgets and ensure cost-effectiveness and improve the existing facilities at competitive costs.
  • Monitor utility costs and conduct energy analyses to identify opportunities for cost savings or system performance improvements. Ensure up-grades and/or modifications are implemented.
  • Ensure that the maintenance team operates its preventive and predictive maintenance programs at optimal costs.
  • Oversee building projects, renovations or refurbishments, including handover and commissioning of buildings.
  • Provide technical assistance and operational support as required, specifically with respect to environmental conditions, energy utilization, and the basic functions of electrical, FF & FA systems, HVAC systems, plumbing and all related mechanical systems.
  • Continually evaluate the effectiveness of maintenance procedures and programs and makes changes to improve quality, efficiency and effectiveness.
  • Participate in contractor/vendor discussions, purchasing and selling of facility’s machinery and equipment as directed.
  • Review maintenance and repairs performed by building staff.
  • Ensure the management and maintenance of optimal levels of spare parts so that the operational facility does not suffer from work stoppage due to lack of parts.
  • Review and approve materials requested by FM team from procurement / stores.
  • Ensure that facilities meet government regulations and environmental, health and security standards.
  • Prepare daily, weekly and monthly work schedules based on the short and long-range plan. Administer the work order system for properties and ensure work orders are completed on schedule.
  • Prepare presentations and reports for Management on budget, expenses, and property performance.
  • Recruit, interview, hire, train and evaluate maintenance personnel. Devising and setting up objectives to boost company productivity.
  • Monitor and assess staff work performance on an ongoing basis and provide performance feedback as needed. Oversee subordinate staff development activities, including providing/ proposing training as needed.
  • Review employees work hours to verify accuracy and approves payroll.
  • Respond to tenants’ complaints and inquiries tactfully and in a timely manner.
  • Work as a Team Player with co-workers and in conjunction with other departments.
  • Any other duties/responsibilities as assigned time to time based on business requirements.

Organization CITY UNIVERSITY COLLEGE QATAR ·
Industry Management Jobs
Occupational Category Senior Facilities Manager
Job Location Doha,Qatar
Shift Type Morning
Job Type Full Time
Gender No Preference
Career Level Intermediate
Experience 2 Years
Posted at 2024-06-01 6:40 am
Expires on 2024-12-22